Productivity Reference

Keyboard Shortcuts

A keyboard shortcut is a combination of keys that performs a specific action. The shortcuts typically involve one or more modifier keys such as Ctrl, Alt, or Command combined with another key usually a letter, number, or punctuation symbol. By using keyboard shortcuts, you can bypass navigating through menus and dialog boxes in software applications. Tasks that would normally require multiple clicks with a mouse can be accomplished swiftly using shortcuts, and you will be less relying on mouse movements. Professionals who use keyboard shortcuts efficiently perform repetitive actions more quickly. Most software allows customization of keyboard shortcuts. Users can assign their preferred shortcuts for specific functions. Additionally, each application often has its own unique set of shortcuts. We have crafted shortcuts for most commonly used applications across multiple platforms.

Practical Notes

Shortcut Learning Strategy

Keyboard shortcuts are easiest to adopt when you focus on repeated actions instead of trying to memorize an entire application at once.

Start with frequent tasks

Learn the commands you use every hour: search, save, switch tabs, copy, paste, undo, and open command menus.

Mind the platform

The same action may use Ctrl on Windows or Linux and Command on macOS.

Practice in context

Shortcuts stick faster when you use them during real work instead of reading a list once.

Shortcut	Application	Action
`R`	Google Slide	When focus is on comment, reply to comment
`E`	Google Slide	When focus is on comment, resolve comment
`Ctrl`+`0`	Google Slide	Zoom 100%
`Ctrl`+`+`	Google Slide	Zoom in
`Ctrl`+`-`	Google Slide	Zoom out
`Ctrl`+`Shift`+`F`	Gmail	Access custom from
`Ctrl`+`Shift`+`B`	Gmail	Add bcc recipients
`Ctrl`+`Shift`+`C`	Gmail	Add cc recipients
`Shift`+`T`	Gmail	Add conversation to Tasks
`Ctrl`+`,`	Gmail	Advance to previous chat or compose
`Ctrl`+`.`	Gmail	Advance to the next chat or compose
`Ctrl`+`Shift`+`E`	Gmail	Align center
`Ctrl`+`Shift`+`L`	Gmail	Align left
`Ctrl`+`Shift`+`R`	Gmail	Align right
`E`	Gmail	Archive
`]`or`[`	Gmail	Archive conversation and go previous/next
`U`	Gmail	Back to threadlist
`Ctrl`+`B`	Gmail	Bold
`Ctrl`+`Shift`+`8`	Gmail	Bulleted list
`:`	Gmail	Collapse entire conversation
`C`	Gmail	Compose
`D`	Gmail	Compose in a new tab
`Ctrl`+`Shift`+`-`	Gmail	Decrease text size
`#`	Gmail	Delete
`*`+`N`	Gmail	Deselect all conversations
`;`	Gmail	Expand entire conversation
`Esc`	Gmail	Focus latest chat or compose
`Shift`+`Esc`	Gmail	Focus main window
`F`	Gmail	Forward
`Shift`+`F`	Gmail	Forward in a new window
`G`+`A`	Gmail	Go to All mail
`G`+`D`	Gmail	Go to Drafts
`G`+`I`	Gmail	Go to Inbox
`G`+`L`	Gmail	Go to label
`	Gmail	Go to next Inbox section
`G`+`N`	Gmail	Go to next page
`~`	Gmail	Go to previous Inbox section
`G`+`P`	Gmail	Go to previous page
`G`+`T`	Gmail	Go to Sent messages
`G`+`B`	Gmail	Go to Snoozed conversations
`G`+`S`	Gmail	Go to Starred conversations
`G`+`K`	Gmail	Go to Tasks
`Ctrl`+`Shift`+`+`	Gmail	Increase text size
`Ctrl`+`[`	Gmail	Indent less
`Ctrl`+`]`	Gmail	Indent more
`Ctrl`+`K`	Gmail	Insert a link
`Ctrl`+`I`	Gmail	Italics
`+`+`=`	Gmail	Mark as important
`-`	Gmail	Mark as not important
`Shift`+`I`	Gmail	Mark as read

Shortcut Learning Strategy

Start with frequent tasks

Mind the platform

Practice in context

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